Forms & resources

Running your society.

Club admin & guidance

• Additional Committee Members Form
• Committee Handover Template
• Inventory Form
• Template Instructor Contract

Transport & travel

• Driver Registration Form
• Own Vehicle Trip Declaration
• Trip Planner Form
• Trips Risk Assessment Form

Booking rooms

• Student Policy for Campus Space Bookings
• Student Room Booking Guidance
• University Room Booker (Time Edit)
• External Speaker Approval Form 

Atrium stalls

• Atrium Stall Risk Assessment Form

• Layout of Campus Central

• Book atrium stalls through Time Edit

Finance & claims

Societies cannot access their finances until their 3 core committee members have purchased memberships.

• Sponsorship Form
• Purchase Order Form
• Expenses Claim Form
• Society Grants
• Annual Budget Template

Facilities & events

• Event Planner Form
• Venue - Event Booking Request
• Events & Unusual Activities Risk Assessment Form

Guides

• Complaint Handling Guide

• Accessibility & Inclusion Guide

• Welfare Support Guide

• Food Handling Guide and Disclaimer

• Student Bulletin Content Guidelines

 

Events & trips.

We encourage societies to host their events on our events platform, Native. This will allow you to promote your events to students via the Union website, sell tickets, and more.

Training videos and written tutorials can be accessed from the below links:

• Platform Intro, Activation, and Dashboard
• Creating Your First Event on Native
• Scanning App
• Knowledge Centre 
• Event Image Requirements for sizing on event listing 

Please liaise with societies.union@stir.ac.uk as soon as possible regarding your event or trip. You must provide a risk assessment and arrange payments for all aspects of your event in a timely manner. The Students' Union requires as much notice as possible to accommodate your request.

Most bookings and payments can be made using the Union credit card. You should forward these requests to societies.union@stir.ac.uk.

Booking a venue for your event

If you would like to book Venue for a one-off or regular society event, please fill out the following form.

Book a venue