This is the place to find all the documents and resources to help your club or society thrive. If you are unsure of any process, please email your Vice President Communities.
Please note that all university-owned spaces (everything other than Studio, Underground and Venue) are at the discretion of the uni team. While the Union will do what we can to help, we cannot guarantee a space. Read the guides below to know your next steps and know you will still need risk assessments for any unusual activities taking place in these spaces.
University Rooms and Spaces
As a student, you're able to book various rooms and spaces for study purposes or to accommodate a club or society. For further guidance visit the Student Room Booking Guidance page on the University website.
Your society president and secretary have access to the Clubs & Societies option on the Resource Booker (through your canvas page).
Room can be booked for the following days/times:
- Mon, Tues, Thurs, Fri from 6pm
- Wednesday from 1pm
- Sat/Sun 9am - 5pm
For bookings outwith these times, please email Jordyn Austin with the below details:
- Your Society
- Recurring or one-time meeting/event (provide first and last meeting dates if recurring)
- Meeting/event date
- Start and End Time
- Estimated Number of Attendees
- Preferred room and alternative if first choice is taken
Bookings must be placed at least 3 days in advance.
Please note that your recurring bookings are per semester, and you will need to re-book your rooms come the new semester.
Booking External Speakers
All external speaker room bookings must be placed at least 21 days in advace.
There is an 'External Speaker Room Booking for Clubs/Socs' option on the resource booker. You will need to download the External Speakers Approval Form and upload it to your booking request.