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Society Finances and Grants

We love seeing our student groups become more ambitious and achieve more year on year. We want you to be able to use our resources and expertise at the Students' Union to make your activities the best they possibly can be. Whether this is general guidance or financial support to enhance your activities, your Union is here to help make this happen.

Society Finance Forms  

Sponsorship Form

Purchase Order Form (for purchases you need the SU to make on your society's behalf)

Annual Budget Template

Book the card reader for your student group's fundraisers and other activities: Card Reader Bookings – Fill in form

Important information to note before making purchases 

  • Societies cannot access their finances until their 3 core committee members (president, secretary, treasurer) have purchased memberships.  
  • You must check your society account balance before making any purchases to ensure you have sufficient funds. 
  • Finance requests must be submitted within 60 days of purchase.
  • Receipts must be itemised, showing what has been purchased. 
  • Alcohol cannot be reimbursed.
  • For further society finance information, refer to the Committee Handbook. 

Society Reimbursements - Student Group Finance (SGF)

We have introduced a new way of submitting expense claims. Please watch the below video to learn how to use SGF. (Committee members can access the system in the society admin tools.)

SGF Information for Submitting Finance Requests:

Click this link if you need to enlarge the above Canva presentation.

Download this more accessible version of the guide, Student Group Finance (SGF): Information for Submitting Finance Requests (Word doc). 

Grants you can apply for

The Society Grant

 

The Society Grant is opens in the Autumn semester. It is open throughout the academic year, with the final deadline of the academic year being the 31st of March.

You will be invited to present your project to your elected Societies Executive Committee (SEC) who will then vote on your funding application.

If you need any assistance completing the form, please contact the Activities Coordinator for help.

Please complete the application form which you may download below, and review the conditions included in the form. You will then submit it to the SEC. 

Submit your grant applications to the SEC by one of the following dates*:

  • 05/10/25
  • 16/11/25
  • 08/02/26
  • 31/03/26
  • Extended final deadline for grants only: 19 April 2026

*Note that these dates are tentative and subject to change. 

All grants awarded must be spent by 22 May. 

Click here for more details on the Communities Zone, and keep updated on our social media channels for future meeting dates.

Good luck!

Download the application and then submit it to the SEC:  

Download Application 

Submit to the SEc

Additional University Funds

 

Autumn Semester

The Stirling Fund is available in the Autumn semester. Click here to check out previous successful applications and for information on when the fund will be opened later this year.

Spring Semester

The Vice Chancellor's Fund is available in the Spring Semester. Click here to check out previous successful applications and for information on when the fund will be opened next year.

External Funds

In the meantime, there may be other University, local, national or even international funding streams that you can apply to so keep exploring your options and get in touch if you need assistance with an application. We can also check over and reference applications for you to increase your chance of success!

 

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Email: theunion@stir.ac.uk
Telephone: +44 (0)1786 467166

University of Stirling Students' Union | University of Stirling Students' Union, The Robbins Centre, The University of Stirling, FK9 4LA | Registered Charity Number: SC023788