forms & resources

Click the buttons to download everything you need to keep your Club or Society running smoothly. Remember, you can always contact if you want any further advice, we are here to help!

The 'How to' guide has advice on how to go about most things relevant to all Clubs & Societies. Important information concerning AGMs, Officer elections and more can also be found here.

This is the Clubs & Societies Governance document, which is part of the Students' Union Constitution. These are some rules you need to stick so read it carefully!



A guide for Presidents, Secretaries,Treasurers and Publicity Officers on website admin and how to make the most of your webpage.



At the heart of every society is their committee! Before the 1st April each year, and following any changes, this form needs to be updated and sent in to the Students Union



Before the 1st April each year, any club with equipment should complete and submit an inventory to ensure it is covered by the Union's insurance.

You'll also need to update and return a risk assessment for all your general society activities. Other events and trips will need the Specific Activity form

Consider your regular activities (eg. meetings, trips) and identify the risks. 



Please complete and submit Affiliation Forms via email to Alban Dickson - remembering to email the above documents from your University student email address for identity verification purposes.

bookings, events & trips

Affiliated clubs may book University rooms or atrium stalls free of change. You can also reserve Union spaces including the Ian King Meeting Room or Venue, just e-mail to enquire about availabiltiy. Please note all bookings require at least 72 hours notice

CLICK HERE to see available University spaces


You can also reserve space/tables in the Union facilities (Venue, Studio, Underground) for your club event or meeting or social event. Use this online form to do so - 'In The Union' Booking Form.

For all events and trips please complete the
Society Event & Trip Planner form and e-mail to

CLICK HERE to download the 'How to Plan an Event' guide and CLICK HERE for the Events Timeline

When planning a event or activity, don't forget to complete the Specific Risk Assessment. This should be submitted along with the Event Planner form. If you are unsure of how to complete either of these forms, please contact



If you are needing to book a coach for your trip, we recommend that you get quotes from companies before filling out your trip planner.
You MUST select 'non sports club' from the drop down list. 


finance & funding

Sponsorship can be a great way raising income and the profile of your club. Click here for guidance on how a contract should look. Need any support? Don't hesitate to come into the Students Union offices.



Expenses of over £50 must be made using a Purchase Order request form



Your club can receive financial support from grants provided by the Communities Zone Executive Committee. Funding is limited at £300 per application, towards events or equipment.

CLICK HERE for an example Grant Application and CLICK HERE for our handy Grant Guide infosheet.



A lot of societies like the idea of getting branded kit! Click here for a little guide on ordering kit for your club, and how the costs would shape up.


society spotlight

Society Spotlight is a new advertising based focus that aims to:

  • Promote the work of clubs and societies.
  • Provide advertising for clubs/socs in order to increase engagement with other students and gain prospective members.
  • Bring some money into your society by hosting the weekly pub quiz in Studio.
  • Receive Society Spotlight publicity to aid in the promotion of your club/society.
  • Feature the club/society on the front page of the Students’ Union website.
  • Promote clubs/societies through the Union’s social media.

To fill out an application form, click here!

Contact Us

University of Stirling Students' Union
The Robbins Centre
The University of Stirling

phone: 01786 467166

a registered Scottish Charity: SC023788

Additional Information

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© University of Stirling Students' Union 2013