forms & resources

Click the below to expand the sections and download/fill out everything you need to keep your Club or Society running smoothly.

Remember, you can always contact communities.union@stir.ac.uk if you want any further advice, we are here to help!

Stall bookings 11th March 2020 onwards! We're very excited to have a shiny new Atrium and you can book stalls by completing this form. Make sure you provide as much notice and info as possible!

Room bookings after 6:30pm, Mon- Fri (during semester)

As soon as you achieve 10 paid members, the Secretary of your society should have access to Resource Booker the Secretary of your sociery will have access to the Clubs & Socs section of the Resource Booker. If they don't email elaine.shepherd@stir.ac.uk

Anything out with the times above please complete this form.

events / booking forms

Affiliated clubs may book atrium stalls, please note all stall bookings require at least 72 hours notice

You can book spaces in the Union facilities (Venue, Studio, Underground) for your club event or meeting or social event.

Use this link to view available spaces that you can book in the University, including capacity/features.

For all events please complete the Event Planner form

Click here to download the 'How to Plan an Event' guide Click here for the Events Timeline

Remember to complete and submit a risk assessment form for special events outwith regular club activity.

trips

When booking transport for a trip, remember to select 'non-sports club' from the drop down list.

For all trips please complete the
Trip Planner form.

Remember to complete and submit a risk assessment form for any Club trips, domestic & international.

finance

Sponsorship can be a great way raising income and the profile of your club. This is a template form you can use.

Expenses of over £50 must be made using a Purchase Order request form

Your Club can receive a grant of up to £300 awarded by the Communities Zone Executive Committee.

CLICK HERE for an example Grant Application and CLICK HERE for our handy Grant Guide infosheet.

club admin

This form should be completed and returned before 1st April every year as new committee are elected, as well as after any changes.

Before the 1st April each year, any club with equipment should complete and submit an inventory to ensure it is covered by the Union's insurance.

guides

A guide for Presidents, Secretaries,Treasurers and Publicity Officers on website admin and how to make the most of your webpage.

The 'How to' guide has advice on how to go about most things relevant to all Clubs & Societies. Important information concerning AGMs, Officer elections and more can also be found here.

This is the Clubs & Societies Governance document, which is part of the Students' Union Constitution. These are some rules you need to stick so read it carefully!