forms & resources

Affiliated clubs may book University rooms or atrium stalls, please note all bookings require at least 72 hours notice

You can book spaces in the Union facilities (Venue, Studio, Underground) for your club event or meeting or social event.

Use this link to view available spaces that you can book in the University, including capacity/features.

For all events please complete the Event Planner form

Click here to download the 'How to Plan an Event' guide Click here for the Events Timeline

Remember to complete and submit a risk assessment form for special events outwith regular club activity.

When booking transport for a trip, remember to select 'non-sports club' from the drop down list.

For all trips please complete the
Trip Planner form.

Remember to complete and submit a risk assessment form for any Club trips, domestic & international.

Expenses of over £50 must be made using a Purchase Order request form

Your Club can receive a grant of up to £300 awarded by the Communities Zone Executive Committee. 

CLICK HERE for an example Grant Application and CLICK HERE for our handy Grant Guide infosheet.

This form should be completed and returned before 1st April every year as new committee are elected, as well as after any changes.

Before the 1st April each year, any club with equipment should complete and submit an inventory to ensure it is covered by the Union's insurance.

A guide for Presidents, Secretaries,Treasurers and Publicity Officers on website admin and how to make the most of your webpage.

 
The 'How to' guide has advice on how to go about most things relevant to all Clubs & Societies. Important information concerning AGMs, Officer elections and more can also be found here.
This guide is currently under construction for 2018-19 so some information may be out of date. If in doubt, email communities.union@stir.ac.uk

This is the Clubs & Societies Governance document, which is part of the Students' Union Constitution. These are some rules you need to stick so read it carefully!