image of sports union members

forms & resources

Click the below to expand the sections and download/fill out everything you need to keep your Sports team running smoothly.

Please bear in mind that due to current summer staffing schedules, we may not be able to deal with all queries immediately and appreciate your patience.

club admin & guidance

Click here for the Sports Union Policy document This tells you exactly what the Sports Union does for you! You can also click here to read the Sports Union Constitution here



Click here to read the Code of Conduct document that contains important rules and regulations all clubs must adhere to - give it a good read.




Each year, and after any changes, clubs can click here to complete their committee list


Click here to download a template equipment inventory. An update is required each year


Click here to read a guide to using this website for your club



travel & accommodation requests
finance & claims


Click here access the Equipment Fund application form


Click here access the Development Fund application form


Click here to access the Purchase Order form


Click here to access the Budget planner


Click here to access the Expenses Claim form. Completed claims should be sent to President/Treasurer to approve and sent to with receipts.


Click here to download a template sponsorship agreement. A copy of sponsorship agreements should be sent to and kept by the Union.



facilities booking & events

All requests for facilities (pitches, halls, track) should be raised by a Sports Union club at the weekly Fixtures/Bookings Meeting, held at 11am every Thursday during semester time.

Please fill in the Stall Booking form and email to with 72 hours notice (this does not include weekends)


You can also reserve space/tables in the Union facilities (Venue, Studio, Underground) for your club event or meeting or social event.



Remember to complete and submit a risk assessment form for club activity.



Individual Sports Club members can buy University of Stirling kit from our partners Kitlocker. Individuals may order branded training or playing kit direct from Kitlocker. Click here to access the online shop.