forms & resources

Click the below to expand the sections and download/fill out everything you need to keep your Sports team running smoothly.

club admin & guidance

This is the Sports Union Policy document, which tells you exactly what the Sports Union does for you!



This document contains important rules and regulations that your club must adhere to - give it a good read.




You must submit a committee list at the start of the year.


You must submit an equipment inventory at the start of every year.


This guide will help you navigate your club's pages on the website, including editing and putting in events!



travel & accommodation requests

Only requests submitted by committee members will be accepted for travel, accomodation and tour applications.




Use this form to book transport for matches, trips etc


Use this form to book accommodation for trips, matches etc.



Use this form to declare use of your own vehicle.




finance & claims


Please complete this to apply for funding towards equipment


Development fund form


Non BUCS NON SSS funding form


Purchase order form


Budget application form


The Expenses Claim Form is only available as a paper copy and can be obtained from the Students Union Office.


facilities booking & events

Please fill in the Stall Booking form and email to with 72 hours notice (this does not include weekends)


You can also reserve space/tables in the Union facilities (Venue, Studio, Underground) for your club event or meeting or social event.



Use this link to view available spaces that you can book in the University, including capacity/features.



Remember to complete and submit a risk assessment form for club activity.


To request use of sport facilities such as sports hall, swimming pool, pitches or courts out with your club's allocated training times, please email with your request.



health & safety

To highlight an incident from training or a fixture, please complete this report.




Sports Union Personal Accident Insurance

This is for information only, if you are going to claim please contact the Sports Union Administrator in the first instance as all claims must go through the office

Click here to download the policy details

Insurance Information

Insurance Summary

Insurance Schedule (2019)

Insurance Policy

Health & Safety Guidelines for Sports Clubs

Please ensure you read the Health and Safety Guidelines for the relevant sports you wish to undertake before joining. Once you are participating in your sport please make sure you follow the attached guidelines.

American Football Athletics Badminton Basketball (M&W) Boxing
Cheerleading Cricket Cycling Equestrian Fencing
Football (M&W) Gaelic Football (M) Gaelic Football (W) Golf  
Hockey (M&W) Kayak Lacrosse (M) Lacrosse (W) Mountaineering
Muay Thai Boxing Netball Polo Rowing Rugby (M&W)
Snowsports Squash Sub-Aqua
Surf Swimming Table Tennis
Trampoline & Gymnastics Triathlon Ultimate Frisbee Underwater Hockey Volleyball
Water Polo        


Please visit the Dreamsport Unversity of Stirling Shop to order your Sports Union kit online!